1. Title : The Club shall be called Eastside AFC Youth Football.
2. Affiliation: It shall be affiliated to the Devon FA and the North Devon Youth League and any other leagues as decided by the Club Committee. It shall be bound by the rules of such organisations.
3. Objectives: Its object shall be to provide association football for its members and such social and recreational pursuits as may be deemed desirable by the Committee.
4. Membership: All members shall be bound by the constitution of Eastside AFC Youth Football. Playing membership shall be open to boys and girls on reaching the age of 6 years. Membership is to the club only and League Registration. It is not the guaranteed right to play matches.
5. Officers and Club Committee: The duties of the club shall be performed by a general committee consisting of the following officers and members who shall be elected at the annual general meeting. Chairman, Vice Chairman, Secretary, Treasurer Managers of teams, Up to six further members. Should a position become vacant subsequent to the annual general meeting or, if within the rules as above, a further committee member is required, the remaining elected officers and members may appoint any person they consider suitable to the position.
6. Powers of the Committee: The management of all Club assets and property shall be invested in the committee. It shall have the powers to:
6.1 Appoint such sub-committees as may, from time to time, be necessary and shall receive reports and act on recommendations from such sub-committees. Should an outgoing committee have decided to constitute a social committee to manage fund raising and social functions, then members of that committee shall be re-elected at the A.G.M. This committee shall comprise a minimum of three members.
6.2 Declare a seat vacant should a member absent himself from six consecutive meetings without satisfactory explanation or, in the view of the committee, be guilty of conduct contrary to the interests of the club.
6.3 Cancel the membership of any child for misconduct. No fees will be refunded.
7. Annual General Meeting: The annual General Meeting shall be held no later than 30th July each year. At least seven days notice will be given to all player members and /or in local publications and/or in such other manner as the committee shall decide suitable. All members shall be allowed to attend and all adult members during the year under review shall be entitled to vote. Votes may only be cast by those present. The business of the A.G.M. shall be:-
7.1 To receive the annual report from the outgoing Chairman and/or Secretary.
7.2 Receive the Treasurers Statement of Accounts.
7.3 Elect the Club Officials and Committee.
Nominations for committee members should be notified to the Secretary in advance of the meeting.
7.4. Fix membership subscriptions.
7.5. Receive, discuss and adopt, if vote so decides, amendments to the Club Rules and Constitution.
Alterations to the Constitution require 2/3rd majority vote
7.6. Discuss any other business
8. Special General Meeting
A special general meeting may be called at any time by the Club Committee or by the Secretary on receipt of a written request by a minimum of 5 members. All persons allowed to attend and vote at an Annual General Meeting shall be allowed to attend and vote at a Special General Meeting.
9.Child Protection Policy: The Club adopt the policy and procedures as set out in the FA Child Protection Procedures and Practices Handbook. This includes the appointment of a Child Protection Officer who is available to offer advice, guidance and action where required, completion of Personal Disclosure Forms by all personnel involved, and for Child Protection to remain an agenda item each meeting to allow for discussion, advice and learning opportunities. The club will also abide by the FA's Child Protection Policies and Procedures, Codes of Conduct and the Equality Policy as shall be in place from time to time.
10. Code of Good Practice: As set out by the FA in their Development programme, the Club adopt the Code of Conduct for Coaches, Players, Team Officials, Parents/ Spectators together with a Complaints Procedure. These are to be issued with all applications to join the Club to ensure these are followed by all parties.
9.1 Fines / cautions: Eastside AFC Youth Football abides by the rules and practices stated in the FA regulations.It is the policy of the Club to abide by the referee decisions in assigning cautions. The Club will not dispute these decisions, nor is the Club responsible for the payment of fines. The responsibility for the payment of those fines rests solely with the offending player and his/her parents/guardians. Any fines not paid within 14 days of the offence, will result in the player being suspended from playing matches until the fine is paid
11. Subscriptions: Annual Subscriptions to the Club shall be decided at the A.G.M. and become due by 1st September each year.
12.Finance: The Committee shall have cause, through the Treasurer, to keep proper books of accounts which shall be presented at each Committee meeting. All expenditure must be authorized by the Committee. Cheques must be signed by two officers authorized by the Committee.
13. Club Colours/Club Grounds: Playing colours and home playing grounds shall be decided by the Committee.
14. Transfers: Transfer of members to or from other clubs must be undertaken in accordance with the appropriate League rules.
15. Insurance The Club must hold a public liability insurance.
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
(b)The dissolution shall take effect from the date of the resolution and the
members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another Club, a Competition, the Parent County Association, The FA for use by them for related community sports, or a local charity.
Notes to Parents.
1. Injury Risks: Important.
Parents are advised that members play entirely at their own risk. Parents should therefore take steps to insure their sons/daughters against injury, both while playing and while travelling to and from matches.
2. Inclement Weather
In the case of inclement weather parents must check that training sessions are taking place before leaving their children at the training ground.
3. Transport to and from Matches and Training Sessions
It is entirely the responsibility of parents to ensure that their children are provided with transport both to and from matches and training sessions.
The Club can take no responsibility for accidents which may take place whilst members are travelling in other parents or Committee members cars or other vehicles. It is the responsibility of the parents/carers to ensure that players can get safely to and from matches, training and Eastside events. We have a duty of care for the children whilst at training, matches and club events but are not responsible for children making their own way to and from any of our sessions.
Responsible behaviour is expected from all players and spectators, both on and off the playing field and on the touchline whilst playing, travelling to and from games and during training sessions. Foul and abusive language will not be tolerated at any time. Please refer to Code of Good Practice. The responsibility for the payment of those Fines / cautions given by the referee rests solely with the offending player and his/her parents/guardians. Any fines not paid within 14 days of the offence, will result in the player being suspended from playing matches until the fine is paid.
Parents must ensure that their children are properly clothed for the prevailing conditions before leaving them at matches or training sessions.
A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.
6. Shin Pads / Studs
Boys or girls must wear shin pads at all times whilst playing or training. They must only wear boots with studs within the legal requirements. It is a parental responsibility to see that these rules are observed.
7. Keep Hydrated
Boys or girls must must bring a drink to training and matches.
8.Players who wear glasses
In light of the recent FA ruling regarding wearing glasses whilst playing football. Club members should come prepared with their sports goggles i.e. fully framed, strap around the head, toughened glass and no sharp areas. It will be at the referee’s discretion as to whether they allow a child wearing 'normal' glasses to play in any matches. For more information on Sports Goggles go to eyekit.com
9. Smoking and Drinking
It is great to see so many supporters at our childrens football matches, please help us to continue to provide a fun, effective and safe environment for the children. On this note we would just like to add that it is not permitted for you to smoke on the sidelines and there is a strict NO alcohol policy. Please do not bring alcohol to any of our youth football matches.
Thank you for your co-operation.
Please contact our Club Welfare Officer